U.S. Office of Personnel Management - Ensuring the Federal Government has an effective civilian workforce

The Guide to Personnel Data Standards

1. Overview

• General [55 KB]
• Authority [55 KB]
• Objectives [55 KB]
• Scope [55 KB]
• Responsibilites [55 KB]
• Definitions [55 KB]
• Development, Implementation and Maintenance [55 KB]
• Data Element Presentation [55 KB]

2. Central Personnel Data File (CPDF) Data Standards

• Adjusted Basic Pay (b) [39 KB]
• Agency/Subelement (a,b) [305 KB]
• Annuitant Indicator (a,b) [57 KB]
• As Of Date (c) [36 KB]
• Award Amount (a,b) [44 KB]
• Bargaining Unit (a,b) [53 KB]
• Basic Pay (a,b) [42 KB]
• Calendar Date (a,b) [63 KB]
• Combined Statistical Area (c) [39 KB]
• Computer Position (c) [35 KB]
• Core Based Statistical Area (c) [39 KB]
• Creditable Military Service (a,b) [34 KB]
• Current Appointment Authority (1) (a) [248 KB]
• Current Appointment Authority (2) (a) [37 KB]
• Date Of Birth (a,b) [37 KB]
• Duty Station (a,b) [44 KB]
• Education Level (a,b) [61 KB]
• Effective Date Of Personnel Action (a,b) [37 KB]
• Effective Date Of Personnel Action Being Corrected (a) [37 KB]
• Employee Name (a,b) [34 KB]
• Ethnicity And Race Identification (c) [42 KB]
• Federal Employees' Group Life Insurance (a,b) [90 KB]
• FERS Coverage (a,b) [35 KB]
• FLSA Category (a,b) [35 KB]
• Frozen Service (a,b) [37 KB]
• Functional Classification (a,b) [87 KB]
• Grade, Level, Class, Rank, Or Pay Band (a,b) [55 KB]
• Handicap (a) [101 KB]
• Health Plan (a) [47 KB]
• Instructional Program (a,b) [590 KB]
• Language Identification (c) [321 KB]
• Legal Authority (1) (a,b) [222 KB]
• Legal Authority (2) (a,b) [40 KB]
• Listening Proficiency (c) [64 KB]
• Locality Adjustment (a,b) [38 KB]
• Locality Pay Area (c) [70 KB]
• Nature Of Action (1) (a,b) [110 KB]
• Nature Of Action (2) (a,b) [41 KB]
• Nature Of Action Being Corrected (a) [26 KB]
• Occupation (a,b) [435 KB]
• Occupational Category (c) [77 KB]
• Organizational Component (a) [37 KB]
• Organizational Title (a) [37 KB]
• Other Pay (b) [38 KB]
• Part-Time Hours Per Biweekly Pay Period (b) [36 KB]
• Pay Basis (a,b) [41 KB]
• Pay Plan (a,b) [217 KB]
• Pay Rate Determinant (a,b) [55 KB]
• Pay Status (a) [37 KB]
• Personnel Office Identifier (a,b) [34 KB]
• Position Occupied (a,b) [35 KB]
• Position Sensitivity (c) [39 KB]
• Previous Retirement Coverage (a,b) [34 KB]
• Prior Adjusted Basic Pay (b) [36 KB]
• Prior Basic Pay (a,b) [36 KB]
• Prior Duty Station (a) [36 KB]
• Prior Grade, Level, Class, Rank, Or Pay Band (a,b) [36 KB]
• Prior Locality Adjustment (a,b) [36 KB]
• Prior Locality Pay Area (c) [36 KB]
• Prior Occupation (a,b) [36 KB]
• Prior Pay Basis (a,b) [36 KB]
• Prior Pay Plan (a,b) [36 KB]
• Prior Pay Rate Determinant (a) [36 KB]
• Prior Step Or Rate (a,b) [36 KB]
• Prior Work Schedule (a) [36 KB]
• Race Or National Origin (a) [46 KB]
• Rating Of Record (Level) (a) [42 KB]
• Rating Of Record (Pattern) (a) [41 KB]
• Rating Of Record (Period) (a) [37 KB]
• Reading Proficiency (c) [55 KB]
• Remarks (b) (Only the remarks are required, not the codes.) [217 KB]
• Retained Grade (a,b) [36 KB]
• Retained Pay Plan (a,b) [36 KB]
• Retained Step (a,b) [37 KB]
• Retention Allowance (a,b) [68 KB]
• Retirement Plan (a,b) [54 KB]
• Security Clearance Level (c) [36 KB]
• Service Computation Date (Leave) (a,b) [37 KB]
• Sex (a) [34 KB]
• Social Security Number (a,b) [36 KB]
• Social Security Number Being Corrected (a) [36 KB]
• Speaking Proficiency (c) [61 KB]
• Special Pay Table Identifier (a) [33 KB]
• Step Or Rate (a,b) [42 KB]
• Supervisory Differential (a,b) [38 KB]
• Supervisory Status (a,b) [37 KB]
• Tenure (a,b) [37 KB]
• Total Salary (b) [39 KB]
• Type Of Appointment (c) [39 KB]
• U.S. Citizenship (a,b) [39 KB]
• Veterans Preference (a,b) [40 KB]
• Veterans Status (Active Military Service) (a,b) [41 KB]
• Work Schedule (a,b) [43 KB]
• Writing Proficiency (c) [51 KB]
• Year Degree Or Certificate Attained (a,b) [38 KB]

3. Enterprise Human Resources Integration (EHRI) CPDF+ Personnel Data Standards

• Award Dollars [88 KB]
• Award Hours [88 KB]
• Award Percent [88 KB]
• Name Family [88 KB]
• Name Given [88 KB]
• Name Middle [88 KB]
• Name Suffix [88 KB]
• Position Title Description [88 KB]
• Service Computation Date (Reduction in Force) [88 KB]
• Service Computation Date (Retirement) [88 KB]

4. Appendix: Agency Listing [57 KB]

5. Guide Updates

1. Update 60: November 1, 2009 [82 KB]
2. Update 59: April 1, 2009 [223 KB]
3. Update 58: August 10, 2008 [60 KB]
4. Update 57: June 18, 2007 [103 KB]

Questions/Comments to:  CPDF@opm.gov

CPDF and EHRI Reporting